How accurate are these numbers?

Pulled from each platform's own public pricing as of 2026 — no estimates, no marketing massaging. The 'tenants pay' column assumes one ACH transaction per unit per month (the typical case for autopay). Card payments would land elsewhere; we keep the comparison apples-to-apples on bank transfer because that's where the volume is.

Why does RentOS Pro come up cheaper than 'free for landlords' platforms?

Because we count every dollar — including the dollars your tenant pays. A 'free for landlord' platform that bills the tenant $2 per ACH costs $0 in the landlord column and $2 × units in the tenant column. On a 5-unit portfolio, that's $120/year your tenants are paying. RentOS Pro flips it: tenants pay $0, you pay a smaller amount yourself. The total fee load is lower, and your autopay enrollment doesn't decay.

What about per-transaction fees and the $5 cap?

The 0.5% platform fee on RentOS Pro is capped at $5 per rent transaction, no matter how high the rent is. So a $1,500 rent costs you $7.50 in platform fees… capped to $5. A $5,000 rent costs you $25… capped to $5. The cap matters for higher-rent markets — it means RentOS Pro's economics get better as your rent goes up.

What's the founders 50% off?

First 100 units enrolled lock in a lifetime 50% discount on both the per-unit subscription and the platform fee. So instead of $4.25/unit/month annual, founder doors pay $2.13/unit/month. Instead of 0.5% capped at $5 per transaction, founder doors pay 0.25% capped at $2.50. Tied to the unit, lasts forever.

I have one property. Do I really pay $0?

Yes — the Starter tier is genuinely free for the landlord's first property, with any number of units on it. No card required to start. Tenants on Starter still pay $0 ACH. The free tier exists because the landlord paying nothing on the first property is a much better marketing story than the tenant paying $2 forever.

Where do card payment fees fit in?

This calculator focuses on the ACH lane because that's where 80%+ of rent volume settles when both lanes are offered. Card payments cost 2.9% + 30¢ on every platform that supports cards (it's Stripe's wholesale rate). On RentOS Pro, the card surcharge is passed through to the tenant by default; Pro landlords can opt to absorb. Even when absorbing, card-funded rent is rare — most landlords steer to ACH.

Rent collection cost calculator: what every pricing model actually costs you, side-by-side

Enter your unit count and average rent. The calculator pulls 2026 public pricing for every major rent-collection model and shows what you pay AND what your tenants pay. The "free for landlords" platforms aren’t free — your tenants are paying — and the enterprise tools are over-priced for portfolios under 25 units. Find the floor.

Number of rental units

Each lease is one unit. Range: 1–200.

Average monthly rent (USD)

Per-unit, before any fees. Range: $100–$20,000.

Pricing model	You pay (subscription + fees)	Tenants pay total	Notes
RentOS Pro (Pro, annual)	$46.25/mo	$0	5 units × $4.25, capped at $99/mo. 0.5% platform fee capped at $5.
Flat-rate unlimited (annual prepay)	$8.25/mo	$0	$99/yr flat regardless of unit count. Free tenant ACH.
"Free for landlords" — tenant-funded	$0.00/mo	$10.00/mo	$0 to landlord, but tenant pays $2/ACH. Autopay opt-in suffers.
Per-unit premium tier	$45.00/mo	$0	5 units × $9. Free tenant ACH only at this tier.
Mid-PMS starter plan	—	$12.45/mo	Requires 10-unit minimum — not available at this size.
Enterprise PMS Essential	$62.00/mo	$11.75/mo	Full property-management suite. Tenant pays $2.35/ACH. ~$99 setup.

Estimates based on each platform’s public pricing as of 2026. Real-world cost varies with tenant payment-method mix (ACH vs card), promotional discounts, and additional services (screening, listings, maintenance). The "tenants pay total" column is the aggregate fee burden across all units assuming each tenant pays once via ACH per month.

How to read the numbers

You pay (subscription + fees) is the landlord’s out-of-pocket monthly cost. It includes any per-unit subscription plus the platform’s share of each rent transaction. Some platforms have $0 here because they monetize the tenant instead.

Tenants pay total is the aggregate fee burden across all your tenants per month, assuming each pays via bank transfer once. Platforms with $2 or $2.49 ACH fees compound over a year — that $2 × 5 units × 12 months = $120 your tenants pay every year for the privilege of paying their rent. Tenants who pay a fee are notably more likely to disable autopay, which is the leading driver of late-rent chasing.

RentOS Pro is highlighted because the math swings in our favor at most realistic landlord sizes. For a 1-property landlord, Starter is $0. For 2–25 units, the per-unit cost beats every full-feature platform that also gives tenants free ACH. Past 20 units, the $99/month cap kicks in and we stay flat.

Frequently asked questions

How accurate are these numbers?: Pulled from each platform's own public pricing as of 2026 — no estimates, no marketing massaging. The 'tenants pay' column assumes one ACH transaction per unit per month (the typical case for autopay). Card payments would land elsewhere; we keep the comparison apples-to-apples on bank transfer because that's where the volume is.
Why does RentOS Pro come up cheaper than 'free for landlords' platforms?: Because we count every dollar — including the dollars your tenant pays. A 'free for landlord' platform that bills the tenant $2 per ACH costs $0 in the landlord column and $2 × units in the tenant column. On a 5-unit portfolio, that's $120/year your tenants are paying. RentOS Pro flips it: tenants pay $0, you pay a smaller amount yourself. The total fee load is lower, and your autopay enrollment doesn't decay.
What about per-transaction fees and the $5 cap?: The 0.5% platform fee on RentOS Pro is capped at $5 per rent transaction, no matter how high the rent is. So a $1,500 rent costs you $7.50 in platform fees… capped to $5. A $5,000 rent costs you $25… capped to $5. The cap matters for higher-rent markets — it means RentOS Pro's economics get better as your rent goes up.
What's the founders 50% off?: First 100 units enrolled lock in a lifetime 50% discount on both the per-unit subscription and the platform fee. So instead of $4.25/unit/month annual, founder doors pay $2.13/unit/month. Instead of 0.5% capped at $5 per transaction, founder doors pay 0.25% capped at $2.50. Tied to the unit, lasts forever.
I have one property. Do I really pay $0?: Yes — the Starter tier is genuinely free for the landlord's first property, with any number of units on it. No card required to start. Tenants on Starter still pay $0 ACH. The free tier exists because the landlord paying nothing on the first property is a much better marketing story than the tenant paying $2 forever.
Where do card payment fees fit in?: This calculator focuses on the ACH lane because that's where 80%+ of rent volume settles when both lanes are offered. Card payments cost 2.9% + 30¢ on every platform that supports cards (it's Stripe's wholesale rate). On RentOS Pro, the card surcharge is passed through to the tenant by default; Pro landlords can opt to absorb. Even when absorbing, card-funded rent is rare — most landlords steer to ACH.

Ready to stop sending your tenants to a fee screen?

Free for your first property. $4.25/unit/month annual after that, capped at $99/month total.

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